Notion Content Creator Template
The Content Creation Dashboard is an all-in-one template designed to help keep you organized and create more intentional content on a variety of platforms.
Content is Linked
To get your work out there, you have to be posting in more than one place, and that can get complicated. Using a single content database, this dashboard allows you to plan blog posts, podcast episodes, email newsletters, and social media posts all in the same place so you can see everything at a glance and better coordinate all of your content.
Of course, you can also focus on one platform at a time, too.
In addition to the content database, there are databases for tracking analytics across all of your platforms, as well as tracking income and expenses and making sure invoices are sent and payments are received.
A collaboration database will help you keep track of information on guests, sponsorships and affiliates, and it’s connected to the main content database so you can see all of the posts related to that collaborator.
A similar database for organizing all of your products, services, freebies, and content upgrades is also tied into your content database.
Everything in One Place
The purpose of this template was to reduce the tedium of content organization and condense it all into one place. The bulk of your content creation can be done on the dashboard itself, making it easy to get started.
This template is especially useful for new or smaller content creators who are overwhelmed and want a one-stop-shop to make the process seamless, but it has plenty of room to grow with you as well.
- tools for branding and finding your ideal audience
- a resource bank to help you create better content
- analytics for all of your platforms
- income and expense tracking
- a contact database for collaborators – your sponsors, affiliate information, and YouTube and podcast guests
- a social media feed planner
- templates for podcast episodes, blog posts, newsletters, social media posts and more
How to Use this Template
This Notion template is an all-in-one content planning tool that optimizes the creation process and allows you to plan across all of the platforms you use.
The top of the template includes a variety of tools and databases to help organize your resources and create more intentional content.
The Brand Kit is a simple page designed to help you create a cohesive brand style and establish your brand values.
The Ideal Audience Profile includes a short questionnaire to help you narrow down exactly who your ideal audience is, how to better reach them, and what content will resonate with them.
The Catalogue Database is a place for you to keep track of all your content offers, free or otherwise, and allows you to see at a glance in which posts you promote them. These offers can be organized into products, subscriptions, or services.
The Assets Database is a place for you to store and organize any pieces of content you regularly use – logos, graphics, b-roll, audio clips – whatever you use regularly you can include here and sort by type.
The Project Manager Database is a place for you to set bigger scale projects that involve a lot of planning and time. You can set a start and end date, and the database will keep track of how much time you have left. You can also organize each project by type. It’s a great way of planning out big projects like product launches, ad campaigns, or new seasons of your podcast!
The Collaboration Database is a place for you to store information on all of your guests, sponsors and affiliates in one handy place. It includes contact information, and custom templates for each type of collaboration so you can store more detailed information. It also links to the content calendar database so you can see which posts and/or episodes you mention a particular collaborator.
The Resources page has a list of some of my favourite resources and you can add more as you see fit.
The Profile Details page includes a place for you to save a short bio and your current profile picture or avatar. It also has places for you to keep track of your login information and a place for important information that doesn’t really fit anywhere else – you can include a CV or resume, full bio, testimonials, copies of your YouTube description or email signature – whatever you don’t want to lose!
The Income and Expenses Database is pretty straightforward and allows you to keep track of all incoming and outgoing funds. You can also keep track of expected payments you haven’t received yet.
The Analytics Database is extensive and allows you to track a variety of statistics for all the major social media platforms, and you can switch between them by clicking on the sections at the top of the table. Feel free to delete any that you don’t need!
The Archive is a place to put any old files and assets you no longer need to keep your databases clean. You can move old posts here as well as completed projects once you are finished with them.
There is also a little section at the top for you to write down your daily to-do list so you have it ready and top-of-mind.
The Content Creation Hub
This is where the real work begins. There is a section to the left that allows you to indicate your content pillars – the topics you are creating content for and what your audience will associate with you and your brand.
Under that is an idea “bucket” – a place for ideas you don’t want to forget but you’re just not ready to commit to them yet. Once you’re ready to commit, you can drag them down into the Creation Funnel Kanban section marked “Idea”.
Then we get into the Content Calendar which has been split into two views – the Upcoming Content table and the Creation Funnel board.
The Upcoming Content table sorts all of your content according to post date and allows you to see at a glance all of the pertinent information – when it’s due, what stage of the process it’s in, how many days you have left to work on it, which platform it’s being published to, what content pillar it’s a part of, any collaborations with guests, sponsors or affiliates, and any content offers from your Catalogue that you are including. Posts labelled as “Idea” will not be included in this database. Once you are finished with that post, you can mark the box “Done” and it will be removed from the table.
You can also view all of the posts for certain platforms – the ones included in the template appear along the top of the table so you can choose which one you want. In this view, you will also see the “Purpose” property, which allows you to specify the broad-stroke intention of this post. In this property, there are 5 categories to indicate the purpose of this post:
- Growth – the intent is to grow your platform and reach a wider audience
- Engagement – the intent is to increase engagement with your current audience
- Promotion – the intent is to highlight a product or service you created or that of a sponsor/affiliate
- Educational – the intent is to teach or share useful information with your audience
- Inspirational – the intent is to motivate, inspire, and otherwise share personal or meaningful anecdotes with your audience
With the purpose property, you can quickly see if you are spending too much time on educational posts and not enough trying to grow or promote to your audience and vice versa.
After the Upcoming Content table is the Creation Funnel, which is a kanban board that displays all of your posts at the various stages they are in. Like the table, they are organized so the earliest due dates will appear first. You can batch them together if you prefer or work on them one at a time, clicking and dragging them to the next stage as you work through them.
Included in this Database are templates for the following types of posts:
- Blog Posts
- Podcast Episodes
- YouTube Videos
- Instagram Posts
- Instagram Reels
- Pinterest Pins
- Facebook Posts
Many of these templates include checklists that are divided up into categories based on the six stages they will go through in the Creation Funnel so you will have a better idea of when to move between stages.
Note: Feel free to customize each of the checklists to something that suits your particular needs. By clicking on the arrow next to the “New” tab in the top right you can edit the specific template by clicking on the three dots on the right. From there you can also delete templates for any social media platforms you don’t use.
The Social Media Hub
The next section is the Social Media Hub, which has some tools which are more specific to growing and planning your social media content.
The first is a specific view of the content calendar which gives you a visual look at what you are posting. You can see YouTube thumbnails, plan your Instagram feed, see your most recent Pinterest pins and so on.
To the right of that is your social media toolkit, which includes a few tools you might find helpful.
The first is the Social Media Strategy page, which allows you to create a plan for your social media by setting goals, reviewing analytics, and creating actionable steps. Each plan can be launched by clicking the template button, so you can create a new plan for each platform as you need to.
Underneath that is the Social Media Templates page, a place for you to keep track of your top-performing images, the templates you like to use and any inspiration you want to draw from posts and videos that other people are creating.
And finally, the Hashtags page is a place for you to keep track of and store links for the hashtags you routinely use. You can organize these by four topics – your content pillars, and there is a button for you to create a hashtag group. This allows you to quickly copy all of the hashtags you like to use on certain posts and save them for easy retrieval.
Under the toolkit is a place for you to jot down your current, and most pressing social media goals. The Social Media Hub also includes a place for you to link to all of your social media profiles so you can quickly access them from the Dashboard.
The final part of this dashboard is a calendar view of the content calendar, and it allows you to see all of the posts coming out in a given month.
This can be particularly useful if you understand deadlines more easily when presented visually, and it allows you to shift and rearrange posts by clicking and dragging. You can also see when you have gaps in your content or stretches of time where nothing is being posted.
If you have any other questions or need more guidance for any of the features of this template, you can shoot me an email through my contact page or leave me a comment! I’ve spent a lot of time researching and refining this template, and I’d love to know what you think of it!
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